Preview files on Confluence Cloud

 


About the preview

On this page, we'll cover the different ways to preview your files on Confluence using the Team Files app, expanding the topics presented on the page about the file manager.

You can preview files on the file manager and pages where you attached files and folders with the Team Files app. You can preview the most common Office document formats, PDF documents, and popular image formats.

This way, it's easy to use your Confluence pages as your one source of truth, with content always accessible and updated.


Preview files on the file manager

  1. Preview click area

  2. Edit button

  3. Context menu

  4. Download file

  5. Rename file

  6. Delete file

When you're using the File Manager, you can preview your files' content by clicking the icon or name of the file (1) you want with the full-screen preview. The options available vary slightly depending on the kind of file.

Documents preview in full-screen

  1. Return to the file manager 

  2. Document information

  3. Enter edit mode

  4. Download

PDF documents preview in full-screen

  1. Return to the file manager 

  2. Document information

  3. Download

  4. Toggle sidebar with document outline

  5. Zoom controls

Images preview in full-screen

  1. Return to the file manager 

  2. Document information

  3. Download

  4. Zoom controls


Preview files and folders on your pages

Using the Team Files app, you can attach files and folders to your Confluence pages with the macro (both new editor and old editor supported). When the page is published, it's then possible to preview the files and folders attached.

  1. Disclosure button 

  2. Document info

  3. New folder

  4. Edit document

  5. Download

The full-screen preview for the files attached works the same way as described for the file manager. Click the icon or name of the file (2) you want to open the preview.

Another option exclusive to the preview in pages is to view the content inline, without hiding your page. By default, every attached file and folder display in a collapsed view to save screen space. You can expand each file by clicking the disclosure button (1) on the left to preview its content. 

You can expand attached folders the same way, so you can easily see its content and even navigate sub-folders. You can also preview the files' contents inside the attached folder by clicking the name to open the full-screen preview.

It's possible to make the expanded view the default in the https://teamfiles.atlassian.net/wiki/spaces/TFD/pages/5570595/Admin+settings


Supported file formats for preview

  • Images: GIF, JPG, JPEG, PNG, TIF, and TIFF

  • PDF documents (including password protected files) 

  • Microsoft Office documents: DOC, DOCX, DOCM, XLS, XLSX, XLSM, XLSB, PPT, PPTX, PPTM, PPS, PPSX, PPSM

  • Microsoft Office templates: DOT, DOTX, DOTM, POT, POTX, and POTM

  • Open Office documents: ODT, ODS, and ODP

  • Google documents, sheets, and slides

  • Rich text documents (RTF)


Preview of unsupported files

  1. Return to the file manager 

  2. Document information

  3. Download

The Team Files app can preview many popular file types, but not all of them. When you try to preview a file type not specified above, the preview window will open with the message "No preview available" and a "Download" button so that you can open it with your desktop apps.

It's possible to disable the download option when you share a file by restricting the permissions.


Wrap up 

That's all on previewing files. Did you know you can also edit documents attached to your pages? Or create new documents on the file manager

If you still have questions about any of the topics covered on this page, visit our support portal and send us your questions. Our team is always happy to help.