About the file manager

The file manager is easily accessible from the sidebar, and it's the cornerstone for all that you can do with the Team Files app. When using the macro to attach files and folders to your pages, you'll also be using the file manager, and it works the same way.

On this page, you'll find everything about using the Team Files app. From what you can do with your files and folders to managing connected folders. Let's start with the latter since you always need at least one connected folder to use the app.

Managing connected folders

When you open the Team Files app, the first thing you'll see is a list of the connected folders that you can browse and use to collaborate with your team.

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Team Files app home screen:

List of the connected folders to the current Confluence space.

1. Refresh folders list button

2. Connect folder button

3. Folder tag button

4. Folder permissions button

5. Context menu button

6. Disconnect folder option

Refresh folders list

Use the "Refresh folders list" button to update the connected folders list to access folders your team shared with the latest permissions.

Connect additional folders

In the Getting started on Confluence Data Center / Server page, we covered how to connect your first folder. The empty screen makes it easy to see how to do it, but you can connect as many folders as you need.

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Instructions:

1. Click the "Connect folder" button.

2. Select the storage place where the folder is or connect a new one if you need it.

3. Navigate to where the folder you want to share with your team is.

4. Select the folders you want to connect by clicking the checkboxes.

5. Optional: click the "Permissions" tab to set advanced options. By default, any folder you connect will be visible and editable by your team. For more information, check the permissions page.

6. Click the "Connect" button.

Folder tag

You can add a tag to your connected folders to help you keep them organized and easy to access.

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Adding a tag

To add a tag:

1. Click the tag button.

2. Enter a name.

3. Pick a color.

4. Click Save.

Editing a tag

To edit the tag, simply click the tag button again. You can change the description and color. Click Save when you’re done.

Removing a tag

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To completely remove a tag:

1. Click the tag button.

2. Click the Remove tag button.

3. Confirm the removal.

Folder permissions

You can set permissions for connected folders at any moment from the File Manager by clicking the lock icon. For more information, check the permissions page.

Disconnect a folder

It's also possible to disconnect folders you no longer need. Before getting into how to do it, it's relevant to know that you're only breaking the Team Files app's link to the original storage when you disconnect a folder. All your content is safe, but any files and folders you or your team attached to Confluence pages from the disconnected folder also lose the link to the original storage and become unavailable.

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Instructions:

1. Click the context menu button (look for the ··· button) on the right side of the folder you want to disconnect.

2. Click the "Disconnect" option.

3. Confirm by clicking the "Disconnect" button.